1.
Ensure student billing and monies collected are accurately recorded and posted to the appropriate accounts.
2.
Ensure all money collected is deposited in the bank in a timely manner.
3.
Ensure all charges and credits on student accounts are accurate.
4.
Calculate and enter adjustments to student accounts as necessary.
5.
Post charges and credits for books, tools, fines, rentals, etc.
, as needed.
6.
Verify and receipt all information pertaining to scholarship awards requiring adjustment.
7.
Verify and receipt all Federal grant money to student accounts.
8.
Calculate/post all housing charge adjustments, including damages, meal plan changes, early departures, etc.
9.
Prepare student billing and reports.
10.
Maintain and ensure the security of cash funds used for daily office operations.
11.
Prepare all third-party billings.
12.
Handle all related communications with third-party payers and students.
13.
Enter service charges, prepare and mail notification letters, process payments or write-offs, and maintain records of all insufficient fund checks and collection accounts in accordance with College guidelines.
14.
Assist in the development and maintenance of automated billing rules within the system to reflect student tuition and fee schedules approved by the Board of Trustees.
15.
Maintain records and ensure computer hold flags are accurate for outstanding student accounts.
16.
Provide information and reports to students and internal customers for outstanding accounts.
17.
Coordinate the collection of past due accounts in accordance with College guidelines.
18.
Process all checks for students receiving Federal SEOG and Pell Grants.
19.
Assist with monthly reconciliation of any difference between Federal Aid transmitted and paid.
20.
Prepare reports, computer presentations, and correspondence as requested.
21.
Perform receptionist, clerical and filing duties as required for daily office activities.
22.
Maintain courteous, professional, and effective relationships with employees, vendors, and/or any other representatives of external organizations.
23.
Comply with all College policies and procedures.
Qualifications
Associate Degree/Certificate in Accounting, Business Management, or related field preferred.
At least one-year practical experience in bookkeeping.
At least one-year experience in a position handling cash.
Must have strong computer skills.
Ability to calculate figures & amounts such as discounts, interest, commissions, proportions, percentages.
Ability to compute, verify, and compare figures accurately.
Ability to detect and reconcile discrepancies in records.
Other Required Knowledge, Skills, and Abilities
- Working knowledge of Excel, Word, and Outlook
- Proficiency with keyboarding including 10-key
- Ability to work independently as well as on a team
- Ability to maintain the highest level of confidentiality
- Ability to organize and prioritize work
- Ability to work well under deadline pressures
- Ability to work with individuals from a variety of backgrounds
- Must demonstrate excellent customer service skills
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